JCCC Board of Trustees Video – June

Trustee Meeting Summary as posted on the JCCC electronic mail server, Infolist:

On June 16 the JCCC board of trustees met for their regular monthly meeting.

Awards and recognition
The board honored departing trustee Lynn Mitchelson for his 15 years of service as a trustee. This was Mitchelson’s last board meeting; his term of office ends June 30.

Nominating committee
A trustee committee will nominate board officers, liaisons, and committee chairs and members for 2011-2012. The nominations will be announced and voted on at next month’s meeting.

Hospitality management and culinary academy Foundation campaign
Kate Allen, executive director, Institutional Advancement, and Steve Wilkinson, Foundation president, presented the results of the campaign to raise funds to build a new culinary academy on campus. To date, the Foundation and the hospitality management program have raised more than $3.29 million to support that endeavor.

In 2010, the trustees challenged the Foundation to raise $3 million over 18 months to support the construction of such a facility. If the Foundation was able to raise the money, then the trustees pledged to give favorable consideration toward its construction. In April, the board approved hiring DLR Group for architectural, engineering and food service consultant services for the new academy.

The $10-million, free-standing facility would serve more than 700 students enrolled in the nationally recognized program. Construction of the 40,000-square-foot building would begin in 2012, and the academy would open for classes in fall 2013.

Other actions

  • The board approved new courses in business and photography as well as new direct sales, franchising and family business certificates for the entrepreneurship program.
  • The board approved an articulation agreement with Northwest Missouri State University that will allow students who have earned an associate of applied science degree in business administration the opportunity to complete a bachelor of science degree in business management at Northwest.
  • The board approved the treasurer’s report for the month of April 2011, subject to audit.
  • The board approved membership in program advisory councils for 2011-2012. The council members lend their expertise and dedication to help plan relevant educational experiences for students and assist the college in articulating its programs within the community. The councils can also be integral to fundraising and job placement.
  • The board approved the retention of the firm of Gilmore & Bell as bond counsel for fiscal year 2012. In this capacity, they assist the college in the preparation of resolutions, affidavits, certificates, leases, agreements and all other legal documents related to bond issues. They also render a legal opinion on the status of the bond issue and assist the college in filing required tax forms. Fees for serving as bond counsel are payable only upon the closings of financings.
  • The board approved the retention of Piper Jaffray as financial adviser for fiscal year 2012. In this capacity, they assist the college in determining the type of financing, revenue sources, cash flows, amortization schedules and sources, and uses of funds for bond issues. They coordinate preparation of the preliminary and final official statements, assist the college in obtaining and maintaining its bond ratings, and handle all matters related to the public sale of new bond issues. Fees are payable only upon the closing of financings.
  • The board approved the retention of The Carter Group, Inc., as the college lobbyist for fiscal year 2011-2012, for a total of $71,645, plus expenses, in an amount not to exceed $8,600. Compensation and expense amounts are the same as last year. The college’s lobbyist helps develop productive relationships with the college’s congressional and senate representatives in Washington, D.C., and monitors legislative activity in Topeka.
  • The board approved the bid of $353,777.38 from McConnell & Associates Corp. plus an additional $25,000 to allow for contingencies for possible unforeseen costs, for a total expenditure not to exceed $373,777.38 for pavement and concrete restoration. Included in this comprehensive project are paving, resurfacing and concrete repairs across campus.
  • The board approved the low bid of $170,000 from N.W. Rogers Construction Inc., plus an additional $17,000 to allow for contingencies for possible unforeseen costs, for a total expenditure not to exceed $187,000 for concrete paver repairs, including replacing broken pavers, resetting of settled or heaved pavers, and improving drainage of the paver surface at various locations on campus.
  • The board approved the low bid of $181,000 from MTS Contracting Inc., plus an additional $15,100 to allow for contingencies for possible unforeseen costs, for a total expenditure not to exceed $196,100 for ITC and WLB masonry repairs.  The project includes masonry repairs and flashing installation to the ITC building and masonry repairs to the WLB building’s grinding and welding walls.
  • The board approved the low bid of $153,457.55 from Datalink Corporation for the annual contract for Cisco maintenance. The maintenance coverage includes switches, hubs and chassis located across the campus.
  • The board approved the proposal from Datalink Corporation in the amount of $76,830 for the purchase of a disk-to-disk backup solution. This will allow replicated backup of data between the two data centers and reduce disk capacity by using de-duplication.
  • The board approved the proposal of ITS Partners for Symantec consulting services in an amount not to exceed $65,000. The company will assist the college with the upgrade and configuration to Symantec Management Platform 7.1.
  • The board approved the renewal of the annual contract for travel services with Egencia, an Expedia, Inc. Company, to include transaction fees, plus the cost of airfare, rental cars and lodging, at an annual expenditure anticipated not to exceed $120,000.
  • The board approved the lowest acceptable bids of $106.21 from Carolina Biological Supply Co., $3,239.05 from Sargent-Welch/VWR, and $62,541.73 from Wards Natural Science, for a total expenditure of $65,886.99 for the purchase of medical models for Olathe Health Education Center.
  • The board approved the establishment of annual contracts for certified Apple trainers with Ben Balser and LippertMedia LLC at an annual expenditure anticipated not to exceed $104,850. The trainer will teach Final Cut Pro Master software classes for the Center for Business and Technology.
  • The board approved the low bid of $42,058 from Shawnee Mission Ford for a 15-passenger van and a cargo van.
  • The board approved the bid of $28,500 from KES Construction LLC for the Science Building. The project includes the installation of metal panels/flashing and tuck-pointing to provide additional waterproofing for the building’s roof.
  • The board approved the lowest acceptable proposal of $27,174.98 from Datalink Corporation for a fiber connection between the RC data center and the data center in OCB.
  • The board approved the low bid of $33,488 from Depco LLC for AutoDesk software to be used in the drafting, architecture and engineering computer labs in ITC and in the fashion merchandising and interior design computer labs in GEB.

Executive session
The board met in executive session for 60 minutes to discuss matters concerning non-elected personnel and involving attorney-client privilege.

Next meeting
The next meeting of the JCCC board of trustees is at 5 p.m. July 21 in the Hugh W. Speer Board Room, 137 GEB. Board of trustee meetings are open to the public.

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