Closures, Consolidations, Changes Coming to JCCC

Posted today to the Johnson County Community College electronic mail server, Infolist:

From: InfoList
Sent: Friday, January 24, 2014 9:41 AM
To: InfoList
Subject: [infolist] A message from Joe Sopcich

January 24, 2014

As you well know, for the past few months we have been engaged in a thorough review of college programs and budgets. Since we launched these program review initiatives, the general response has been positive and constructive. While there were those who expressed their reservations, in various formats, I was encouraged over the months by the direct feedback I received as to how this type of initiative was necessary and overdue. In fact, it has been inspiring to see how people have rallied and tried to do the best job possible in a very short time frame. I can’t thank you enough for your efforts.

As part of the process during the fall semester, a Budget Review Team (BRT), representing all areas of the college, was formed to provide input. The BRT was something new for JCCC and was launched quickly and with little fanfare. I’ll be the first to say that we have much room for improvement in the future; nevertheless, we gave it our best shot and will continue to enhance the process. The thoughts the team shared reveal some themes that we need to consider. You can see that list here.

Editor’s Note: The document is password protected. It is document, “Input from the Budget Discussion Team,” which can be found here.

Originally, our goal was to cut at least $3 million in salaries and benefits from the college’s budget next year. However, as we gave our five-year budget projections another look, we felt our original projections were too optimistic. For example, revenues this year will be down as a result of the decline in enrollment, and we are no longer assured that we will be able to see an increase in state aid next year. Our projections calling for annual increases in enrollment and state aid were overly optimistic and unrealistic. Therefore, to keep the college sustainable for the future, it is in our best interest to eliminate a little more than $3 million this year and continue to review our programs and processes each year to make sure we are functioning as efficiently as possible.

Budget Actions
The budget actions to be taken for the upcoming fiscal year are outlined in three levels:

Level One
As announced in December, we know that we will be able to reduce our salary and benefit costs next year by removing a number of vacant positions from the staffing chart. All of these positions combined totaled almost $3.1 million. You can see that list of positions here.

Editor’s Note: document was also password protected. Here are screen caps.

Level Two

As a part of the overall budget and program review process, as well as the numerous suggestions provided to the Cabinet through the BRT, other budget actions will be implemented that will amount to $772,503. These will occur in areas throughout campus. In these cases, several programs and functions have been eliminated as well as some supporting positions. You can view that list here.

Editor’s Note: document was also password protected. Here are screen caps.

Level Three
From the suggestions of the Budget Review Team and the results of the individual department reviews, several areas of the college will be undergoing further review during the spring semester. You can view that list here.

Editor’s Note: document was also password protected. Here are screen caps.

There are no immediate budget savings accounted for in Level Three. This review process will be an important component of the college’s continual process improvement strategy. We don’t know all the outcomes for those areas that will undergo further review. Frankly, we should be prepared that a few may be eliminated at some point in time. Others will find opportunities for change and growth. Not all decisions can be made so quickly, and we want the changes we do make to be thoughtful ones.

Lastly, please also note there will be a moratorium on hiring between March 1 and June 1 for any positions that can be filled. This is being done to provide a period of time where we can get everything in order in preparation for the beginning of the next fiscal year starting July 1. In the meantime, budget administrators will begin entering budget information into Banner next week (the budget information should be loaded no later than Feb. 10, although changes may still be made throughout March). A proposed final budget will be presented to the trustees for their review at a workshop in April. The trustees will approve the college’s management budget at their meeting in May and its legal budget at their meeting in August.

This has been quite a process for Year One. We can’t thank you enough for your input, patience and understanding as we work through these decisions. I know this has been a difficult process that creates a lot of stress. Please know that we wouldn’t be going through it if it wasn’t a necessary step to ensure that the college serves students and the community responsibly and well. Our future is bright, and we look forward to your continued involvement and support.

Joe

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